cEXPENSE

cEXPENSE

Managing expenses & saving money has never been easier

Operating efficiently at a dynamic work pace is difficult when you have to rely on traditional ways of managing paperwork. It sabotages your organization's productivity.

That is why ComBTAS developed cExpense, the expense management solution.
cExpense is an advanced digital system for managing employees' corporate expenses. cExpense eliminates the outdated and bulky manual process of typing in receipts, filing, and storing them for years. In addition, you can choose whether to manage expenses with cExpense as a stand-alone app or connect it to ComBTAS's other efficient tools – TAS, travel management system, and cApprove, the expense approval system.

USER GUIDES

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USER GUIDE 1

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USER GUIDE 2

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How does cExpense work?

As easy as two clicks on the phone app.

After installing the user-friendly app on the mobile phone, your employee clicks it to scan the receipt. A second click sends the receipt to your company's financial management system, with a digital business expense report template automatically created by the app using OCR technology.

The system digitally checks the receipts and then sends them to the authorizing body for approval or rejection. From there, the receipts are automatically transferred to the financial system to credit the employee.

Can you break down the cExpense process?

It's pretty straightforward:

  1. An employee performs a business expense entitling a refund.
  2. The employee scans the receipt using the mobile phone app.
  3. The system automatically decodes the data and implements it in a built-in form.
  4. The system sends the form and the scanned receipt to the approver while checking two essential things in the background:
    1. The expense meets pre-defined regulations.
    2. The submitter has a sufficient budget for the expense.
  5. The system transfers the data to the corporate financial system (such as SAP and Priority) and records it in the books.
  6. The expense is paid to the employee accordingly.

 

How can the many benefits of cExpense contribute to a company's success?

  • This innovative app contributes to the business's success by saving time, resources, and money. It increases accuracy, transparency, and accountability.
  • The users manage their listings in one central space.
  • cExpense enables custom characterizations and different alert settings.
  • It automates the data in the expense statements.
  • It interfaces with the organizational financial system and any accounting software.
  • It requires only a smartphone to run it.
  • With an accuracy level of 90 percent, it supplies an accurate record by breaking down the document's data (into number, date, payment, VAT, name…)

How can I adapt cExpense to my organization's requirements?

cExpense is entirely customizable!

cExpense has an extensive range of features, options, and settings, and those can be customized to any organization's needs. By that, cExpense simplifies the business expense management process. Currently, it supports four languages (Hebrew, English, German, Chinese). However, it is adaptable to any other language or country's income tax regulations.  

There is so much you could do by using cExpense's management and control tools:

  • You can check a wide range of data at any given moment.
  • You can monitor and control your employees' expenses.
  • You can deal with anomalies as soon as they happen, not just when reviewing the business expense list in the monthly expense report at the end of the month.

How can cExpense save my organization's time, resources, and money?

Imagine the time you could save by using cExpense!

  • Employees will not have to fill in an expense report.
  • They will not have to manually submit receipts to their manager.
  • Managers will no longer need to double-check employee expenses or sign and transfer documents to the finance department.
  • The finance department saves long hours of Sisyphean typing in receipts and invoices data.
  • The application automatically transfers the data to the financial system according to the existing fields in the system.

 

Do you know how much money you could save by reducing human error?

Incorrect data typing and over-credit of employees, budget overruns, loss of paper receipts and invoices, and more.

cExpense detects duplicates and prevents double crediting for a unique expense or entering incorrect data.

 

What about information security?

The system sits on the SAAS model cloud. It is protected by all possible criteria of information security and cyber protection, according to the GDPR European standard and all additional measures required.

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